FAST: Financial Affairs Support Team
FAST provides effective fiscal management and stewardship of the Franklin College of Arts and Sciences non-sponsored financial resources
| FINANCIAL |
PAYROLL |
- Provide balance reports (recons) on non-sponsored funds
- Assist in budget development and projections
- Fund type usage guidance
- Compliance
- Department Sales and Services (DSS) fund management
- Fiscal year-end close out of non-sponsored funds
- Departmental indirect cost (IDC) fund management
- GTRIP Returns
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- Provide Hiring Team with new hire information, and position changes
- Terminations
- Ad hoc and position funding changes
- Overpayments and off-cycle check requests
- Special pay and supplemental requests
- Ensure accurate payroll run
- Retire-rehire
- Summer faculty pay
- Assist with graduate student payroll planning
|
BSC: Business Services Center
The BSC processes financial transactions including, but not limited to, travel authorizations, reimbursements, UGAMart purchase orders, invoice payments, procurement card (PCard) reconciliations, payment requests, journal vouchers, and cash deposits.
| FINANCIAL TRANSACTION PROCESSING |
BUSINESS SERVICES |
- Travel authorizations
- Expense reports (travel and non-travel reimbursements)
- Invoice payments
- Payments to visitors
- Intra-university payments
- Scholarship Universe awards and stipends
- Petty Cash reconciliations and replenishments
- UGAMart purchase orders and requisitions
- Chemical order requests
- Procurement card (PCard) purchases and requisitions
- Cash deposits
- Credit Card payment deposits
- Invoicing for DSS services
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- Act as liaison between the department, vendors and various UGA business offices
- Works with REST and FAST to ensure compliance with funding restrictions
- Advises department on required documentation
|
Hiring & Personnel Team
The Hiring & Personnel Team provides operational support to units in the areas of personnel by processing actions using appropriate systems such as UGAJobs and USGConnect.
| HIRING AND PERSONNEL |
- Process all Student Assistant, Graduate Assistant, Temporary Hourly, and Staff hiring transactions.
- Create and update position information
- Create postings in UGAJobs
- Submit Hiring Proposals
- Assist departments with position descriptions, position types, and position categories (BCAT’s)
- Assist with departmental searches
- Initial position funding for new employees
- Visa Processing for all faculty, staff, and visitors
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REST: Research Enterprise Support Team (Pre – Award and Post-Award)
REST PRE-AWARD FACULTY RESOURCES
REST provides pre- and post-award contracts and grants support for the principal investigators in the Franklin College of Arts and Sciences.
| PRE-AWARD SUPPORT |
POST-AWARD SUPPORT |
- Assist faculty in preparation, review, and submission of grant proposals
- Develop and prepare detailed budgets, budget justifications, personnel documents, and other non-science proposal documents
- Liaison between SPA and grant agency/sponsor
- Complete internal proposal records in the Grants Portal
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- Provide monthly balance reports (recons) on Franklin sponsored funds
- Assist with rebudgeting requests, pending awards, no-cost extensions, other modifications
- Compliance, including payroll corrections using sponsored funds
- Assist faculty with effort planning and annual/end of project payroll certifications
- Manage sub-awards/contracts
- Over-the-cap, Cost share
- Research buyouts
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FFM: Foundation Fund Management Team
FFM provides College-wide oversight and approvals for UGA Foundation funds.
| FOUNDATION FUND MANAGEMENT |
- Partner with FAST for budget development and account reconciliations; Assist in identifying UGAF fund options
- Dean’s Office review/signature on Foundation forms (including pre‐approvals for employee‐only staff appreciation, team building or morale events)
- Fund/Cash transfers between Foundation funds
- Spending allocation and budget projections
- General questions related to Foundation fund
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