Office of Faculty Affairs Faculty Appointments Memorandum
MOST CURRENT MEMO
AY16-17 Faculty Appointments Policy, Procedures and Checklists Memorandum.
This annual memo offers helpful links and important reminders covering everything from the faculty search to the faculty appointment and is a wonderful guide to have handy as you go through the process of hiring your faculty.
MOST CURRENT FACULTY AFFAIRS SEARCH & HIRE CHECKLIST
This Faculty Affairs checklist guides you through faculty search, offer, and hire processes.
Start and End Dates for AY17-18
Fall Start: August 1, 2017 (if new and also benefits eligible)
August 7, 2017 (if new and not benefits eligible OR if changing rank/title and already eligible from previous position)
Fall End: December 15, 2017
Spring Start: January 1, 2018
Spring End: May 4, 2018
Franklin College Faculty Recruitment
To help with your faculty recruitment, the College now has a webpage devoted to this process, which includes a Faculty Recruitment Checklist that takes you step by step and offers helpful web and email links. The tenure recruitment process is overseen by Kellie Borders (542-1538) in Dean Dorsey’s office, in case you should have any questions. Please visit the Franklin College recruitment page for more about this procedure.
Faculty Letter of Offer Templates
Offers for Tenure-Track and Full-Time Contract Positions
If you are preparing to make an offer for a tenure-track or tenured Assistant, Associate, or Full Professor position, or for a full-time, contract Academic Professional, Instructor, Lecturer, or Research Scientist position, please contact Kellie Borders (542-1538) in the Franklin College Dean’s Office to ensure that your unit is working with the most current Franklin College Letter of Offer and Memorandum of Understanding template for these positions.
Offers for Part-Time and Temporary Positions at Any Rank
If you are preparing to make an offer for a part-time or temporary ("limited term") position at any rank, please contact Karen Coker (542-2840) in the Franklin College Dean’s Office to ensure that your unit is working with the most up-to-date templates. All part-time offers require use of a UGA Part-Time Faculty Letter of Agreement for each semester of of a faculty member's employment (the Agreement may be used to cover the entire academic year if the department is able to plan in this way).
Graduate Faculty Appointments
If you are preparing a new faculty appointment that will also require graduate faculty status, please contact Sherry Gray (542-1561) in the Franklin College Dean’s Office to ensure that your Graduate Faculty Appointment is coordinated in conjunction with the new faculty appointment. This policy and procedure can be found at the Franklin College website.
Please remember that endowed professor appointments must be scheduled for review and approval by the Board of Regents after they are approved by the Provost. All of these approvals must be given before the faculty start date, so please plan to have your endowed professor appointments prepared early.
FACULTY HIRING PROPOSAL CHECKLISTS
All search hire and direct hire faculty, including adjunct faculty, should now be appointed through the UGA FacultyJobs system. The following checklists should help guide you through that process:
Email Address for Delivery of Electronic Transcripts to Faculty Affairs
An electronic transcript must be sent to this email address, and it must be sent direct from the institution—they cannot accept electronic transcripts sent elsewhere and then forwarded by the hiring unit, nor from anyone else.
Email Address for Delivery of Requests to the Equal Opportunity Office
Use this Equal Opportunity Office email address for whenever you wish to send a request for approval to hire by search or by direct hire procedure.
The Franklin College Retire-Rehire Checklist should be used as a cover for your retire-rehire requests. Please note that this process underwent significant changes in 2016. Contact Kellie Borders (324 Old College) to request the latest checklist that can guide you through this new process, which should be planned well in advance of a projected re-employment date.
RESEARCH FACULTY HIRING PROPOSALS
Remember that all research faculty hiring proposals are also subject to the Provost’s 30-day deadline as well as the current semester deadline suggested above.
POSTDOCTORAL TEACHING APPOINTMENTS
Remember that the postdoctoral TEACHING appointments—which are prepared on paper, not in FacultyJobs—are also subject to the Provost’s 30-day deadline as well as the current semester deadline suggested above.